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Club Constitution

1.    Aims and objectives  

The aims and objectives of the club will be:

  • To offer coaching and competitive opportunities in Basketball
  • To encourage the training and excellence of coaches, officials and administrators
  • To provide a competitive structure to enable every participant to reach the level of his/her aspiration and ability. Players of an appropriate standard will be given the opportunity to play at club level in local weekly leagues
  • To provide weekly coaching for newcomers to encourage them to participate in the sport and to promote strong team ethics
  • To promote equal opportunities for both girls and boys and for adults and children from diverse backgrounds
  • To provide weekly team coaching for players to develop their basketball skills.
  • To promote the club within the local community
  • To ensure a duty of care to all members of the club
  • To provide all its services in a way that is fair to everyone
  • To ensure that all present and future members receive fair and equal treatment.
  • To build a good relationship with the hosting school, ideally forming a partnership to secure a secure, financially viable home for the club.

2.    Membership

Membership should consist of officers and members of the club.

All members will be subject to the regulations of the constitution and by joining the club will be deemed to accept these regulations and codes of conduct that the club has adopted.

Members will be enrolled as a full member.

3.    Membership fees

Membership fees will be set annually and agreed by the Executive.

Fees will be paid: annually during September each year

4.    Executive Officers of the club

The officers of the club will be:

  • Chair – Terry Crawford       
  • Membership Secretary – Jon Lang (outgoing)  
  • Treasurer – Nic Rowe
  • Child Protection Officer – Matt Sutherland

Officers will be elected annually at the Annual General Meeting.

All officers will retire each year but will be eligible for re-appointment.

5.    Committee

Trafford Basketball Club will be managed by a committee consisting of:

The Executive, Parents, Players, Coaches and Representatives from the Trafford Basketball Development Group

The Club Committee will be convened by the Chairman of the club and held no less than 3 times per annum.

The quorum required for business to be agreed at Management Committee meetings will be: 50% [ACCORDING TO NUMBER OF OFFICERS IN POST].

The Club Committee will be responsible for adopting new policy, codes of conduct and rules that affect the organisation of the club.

The Club Committee will have powers to appoint sub-committees as necessary and appoint advisers to the The Club Committee as necessary to fulfil its business.

The Club Committee will be responsible for disciplinary hearings of members who infringe the club rules/regulations/constitution. The Club Committee will be responsible for taking any action of suspension or discipline following such hearings.

6.    Finance

All club monies will be banked in an account held in the name of

Trafford Basketball Club

The Club Treasurer will be responsible for the finances of the club.

The financial year of the club will end on 31st March.

An audited statement of annual accounts will be presented by the Treasurer at the Annual General Meeting.

All funds will be reinvested into the club and facilities. No facility to make payments to members is available.

Any cheques drawn against club funds should hold the signatures of the Treasurer plus one of two named Executive officers.

7.    Annual General Meetings

Notice of the Annual General Meeting (AGM) will be given by the Membership Secretary. Not less than 21 clear days’ notice to be given to all members.

The AGM will receive a report from officers of the Club Committee and a statement of the audited accounts.

Nominations for officers of The Club Committee will be sent to the Chair prior to the AGM.

Elections of officers are to take place at the AGM.

All members over the age of eighteen years have the right to vote at the AGM.

A minimum of three voting members from The Executive To attend the AGM

The Executive has the right to call Extraordinary General Meetings (EGMs) outside the AGM. Procedures for EGMs will be the same as for the AGM.

8.    Discipline and appeals

All complaints regarding the behaviour of members should be submitted in writing to the Chair within seven days.

The Club Committee will meet to hear complaints within Ten working days of a complaint being lodged. The committee has the power to take appropriate disciplinary action including the termination of membership.

The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within Five working days of the hearing.

There will be the right of appeal to The Club Committee following disciplinary action being announced. The Club Committee should consider the appeal within 28 days of the Secretary receiving the appeal.

9.    Dissolution

In the event of dissolution any equipment funded by external partner/s

will be made available for collection in its current state with proof of purchase from said partner/s

The club bank account will be frozen until all relevant parties can come to some agreement on the assets within the account

10. Amendments to the constitution

The constitution will only be changed through agreement by majority vote at an AGM or EGM.

11. Declaration

Trafford Basketball Club hereby adopts and accepts this constitution as a current operating guide regulating the actions of members.